Stock Item Setup

Add a new Stock Item

1. New stock items can be added from the Inventory workspace. There are two easy ways to do this:
   1. Select the “New Stock Item” tile
   2. Select the “+ NEW” link, which displays when hovering over “Stock Items” under the Profiles section.

Header Section

1. Inventory ID – Unique identifier for the stock item.
   1. Required field
   2. Maximum of 30 characters
2. Description – A brief overview of the stock item.
   1. Maximum of 256 characters for the short description field.
   2. For a more comprehensive description (including HTML formatting, tables, or additional notes), use the DESCRIPTION tab available on the stock item form.
3. Notes
   1. Record Note – Use this to add general notes that can be manually viewed by users.
   2. Pop-up Note
      1. Select the Add Pop-Up Note checkbox to enable a Pop-Up note field.
      2. Enter Pop-Up Note text – Use this for a separate message that will display when this item is added in a transaction, such as a purchase order or sales order.

GENERAL Tab

Item Defaults

1. Item Class –Used to group items for sales reporting and configuration defaults.
   1. Required field
   2. Select from the predefined list.
2. Type – Describes the nature of the item (Finished Good, Component Part, Subassembly).
   1. This field does not affect system functionality.
   2. Often defaults from the Item Class or select from the list.
3. Kit/Recipe – Indicates whether the item is an assembly made from components.
   1. Select the box if the item is a stocking kit.
   2. For non-stocking kits, refer to the Non-stock item documentation.
4. Valuation Method – Determines how inventory cost for the item is tracked.
   1. Select Average for most general inventory.
   2. Select Specific when lot or serial numbers are tracked.
   3. Often defaults from the Item Class or select from the list.
5. Tax Category –Defines whether the item is taxable or exempt.
   1. Required field
   2. A customer’s tax-exempt status overrides item-level tax settings when applicable.
   3. Select from the list.
6. Posting Class –Defines the General Ledger (GL) accounts for inventory and sales.
   1. Required field
   2. Often defaults from the Item Class or select from the list.
7. Lot/Serial Class – Determines whether and how lot or serial tracking is applied to this item.
   1. Required field
   2. Often defaults from the Item Class or select from the list.

Warehouse Defaults

8. Default Warehouse – Specifies the primary warehouse where the item is stored or managed.
   1. If using multiple warehouses, leave this field blank unless item is only managed in one warehouse.
9. Default Issue From – Sets the default location within the warehouse for issuing (shipping or consuming) the item.
   1. Only applicable if a Default Warehouse is selected.
   2. Select the appropriate location.
10. Default Receipt To – Sets the default location within the warehouse for receiving incoming stock of the item.
    1. Only applicable if a Default Warehouse is selected.
    2. Select the appropriate location.

Units of Measure

11. Base Unit – The primary stocking unit of measure (UOM) used in inventory tracking.
    1. Required field
    2. Select from the list of available UOMs.
    3. Check the ‘Divisible Unit’ box if the item can be measured in decimals.
    4. When unchecked, only whole units are allowed.
12. Sales Unit – The default UOM used when selling the item to customers.
    1. Required field
    2. Defaults to the Base Unit.
    3. If another UOM is selected, populate the Unit Conversion Table (see below).
    4. Check or uncheck the ‘Divisible Unit’ box based on whether fractional sales are allowed.
13. Purchase Unit – The default UOM used when purchasing the item from vendors.
    1. Required field
    2. Defaults to the Base Unit.
    3. If another UOM is selected, populate the Unit Conversion Table (see below).
    4. Check or uncheck the ‘Divisible Unit’ box based on whether fractional purchases are allowed.
14. Unit Conversion Table – Defines how to convert between Base Unit and Sales or Purchase units, if different.
    1. Only needed if the Multiple Units of Measure feature is enabled and Sales/Purchase units differ from the Base Unit.
    2. Define conversion rules between the Base Unit and the Sales/Purchase Units.
    3. If Base Unit is smaller use Multiply, else use Divide.
    4. Example:
       1. Base Unit = Each
       2. Sales Unit = Box (contains 10 Each)
       3. Conversion: Multiply by 10

PRICE/COST tab

Use this tab to view or specify key pricing details for the selected stock item.

1. Minimum Markup % – Enter the minimum markup percentage, based on the item’s cost.
   1. Used when validating sales prices in Sales Orders to ensure profitability.
2. Default Price – Enter the list price of an item, used when no separate customer pricing is configured.
   1. Strongly recommended to populate this field with a value.
   2. If no other price is defined in Acumatica, this value will be used on all Sales Orders by default.
3. Last Cost – Reflects the most recent cost incurred for purchasing or producing the item.
   1. Automatically updated based on transactions.
   2. Can be manually edited if the cost needs to be corrected.

WAREHOUSES tab

Use this tab to view or manage item availability and warehouse-specific settings across different locations.

1. Click the ADD WAREHOUSE DETAIL button on the table toolbar to add a new warehouse-specific configuration for the item.
2. To edit existing warehouse details, click the link in the Warehouse column. This will open the Item Warehouse Details (IN204500) form. which can be accessed by using the link from the Warehouse Name in the Warehouse column. 

VENDORS tab

Use this tab to review or define Vendors that supply the stock item, along with related pricing and purchasing details.

1. Click the + button on the table toolbar to link a new vendor to the stock item.

ATTRIBUTES tab

Use this tab to view and enter additional information related to the stock item, including item-specific attributes (defined by the Item Class), images and sales categories. These fields enhance item classification, searchability, and reporting.

PACKAGING tab

Use this tab to enter shipping-related item properties, which help in calculating the total weight and total volume for shipping.

1. Item Weight and Weight UOM – Enter the weight per Base unit of the item, and specify the Weight UOM.
2. Item Volume and Volume UOM – Enter the volume per Base unit of the item, and specify the Volume UOM.

CROSS-REFERENCE tab

Use this tab to maintain alternate identifiers for the item, helping ensure consistency across different departments, customers, and vendors.