Reclassify General Ledger Transactions

Use the Reclassify Transactions function to correct or move General Ledger entries to a different account, subaccount, or other available data such as project.

⚠️ Important: For Control Accounts, you must enable Allow Manual Entry on the account before reclassification activities. Refer to Managing General Ledger Accounts and Subaccounts for additional information.

 1.  Go to Finance → Processes → Reclassify Transactions (GL506000).

2. On the form toolbar, click Load.
3. In the Load Transactions dialog box, set your filters to locate the required GL transactions. Click Load or Reload to display the results.

⚠️ Tip: Check the number of rows returned before proceeding.

4.      Reclassify Transactions:

• Option 1: Select individual transactions and edit their details.
• Option 2: Update multiple transactions at once using Replace on the toolbar:
• • • In the Find section, enter the original parameters.
    • In the Replace With section, enter the new reclassification details.
    • Click Replace.
      • Note: there will still be an opportunity to make further changes up until the point of the Process step.
      • Notice the changed data and continue to make additional changes, as needed.

5. Click Process on the toolbar. A Reclass. Batch Number will appear, linking to the new reclassification batch.

6. Go to Release Transactions (GL501000) and release the batch.

7. Or, navigate to Journal Transactions:

8.      Locate the Balanced entries, review the entries and Release.

8. Reset Control Accounts (if applicable) - Uncheck Allow Manual Entry on any Control Accounts that were temporarily enabled.

Additional Option

Reclassification can also be performed directly from some transaction screens.

• Many transactions will have a Financial section where there is a link to the related General Ledger transaction.
• While reviewing a transaction, click Reclassify.

• This will open the Reclassify Transactions form with the selected line ready for adjustment.

⚠️ Tip: A warning may appear indicating not all transactions can be reclassified.  This is related to transactions that occurred for a General Ledger Account marked as a Control Account.  Refer to Managing General Ledger Accounts and Subaccounts for additional information.  Click OK on the warning.

·        Follow the Reclassify process starting in Steps 4-7 above, however Option 1 in step 4 for is only needed for this step.