Help CenterIn previous versions of Acumatica, users were unable to correct or cancel a purchase receipt once the receipt had been released. With the release of Acumatica ERP 2025 R1, users can now correct or cancel a released purchase receipt for a Normal-type purchase order.
Recommend use of these options only if the purchase receipt was just released.
The Correct Receipt and Cancel Receipt options have been added to the More menu on the Purchase Receipts screen (PO302000), as illustrated below.
Cancel a Purchase Receipt
- Select the Purchase Receipt from the Purchase Receipts (PO302000) form or, the Purchase Order - PO History tab.
- Select Cancel Receipt from the More menu.
- The system performs a series of checks to determine if the receipt can be canceled.
The Purchase Receipt cannot be canceled if an AP Bll has been created. The following error will be displayed. However, the AP BILL can be Reversed and applied to the related Vendor Debit Adjustment, after which the system will allow a Cancel Receipt transaction.
Use this link for steps to Reverse an AP Bill and then apply the Vendor Debit Adjsutment. https://firefly.kb.help/vendor-debit-adjustments/
Contact your consultant with questions about other errors when canceling a purchase receipt.
- If all conditions are satisfied, the system displays a Cancel Receipt confirmation dialog box.
- Click YES
- The system checks whether the items can be issued using the original quantity and cost.
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- If the validation fails, the system shows an error message.
- If the validation is successful, Purchase Receipt status = Canceled.
- Complete a new Purchase Receipt.
Notes
The transaction will now show on the Purchase Receipts form (PO3020PL) with status = Canceled.
The Purchase Order is updated as follows once the PR is canceled:
- PO Status = Open.
- PO Lines Completed checkbox is cleared.
- Qty. On Receipts column is updated to previous value on the Detail lines.
- The canceled Purchase Receipt is removed from the PO History Tab when filtered by "ACTIVE".
