Correcting Check Payments – Before Payments are Released

A check payment can be corrected or deleted as long as it has not been released. Until a payment is released, it does not affect the General Ledger. Therefore, unissued payments can safely be adjusted or removed if necessary.

Process

Deleting Unprinted Payments

To delete payments that have not yet been printed, follow these steps:

1. Navigate to the Checks and Payments screen.
2. Locate payments with a status of Pending Print.
3. Select each payment individually as needed.
4. Click the Delete icon on the payment.

Once deleted, the payment will be removed as if it never existed, and the associated AP Bill(s) will return to a status of Open.

Deleting Printed but Unreleased Payments

Payments that HAVE printed but not yet been released can also be deleted.  To do so, follow these steps:

1. Navigate to the Release Payments screen.
2. Select the payment and choose the Reprint action. This will move the payment back to a Pending Print status.
3. Navigate to the Checks and Payments screen.
4. Locate the payments that with a status of Pending Print.
5. Delete each payment individually using the Delete icon, as described previously.

Note:  This process may consume the original check number. However, once deleted, the payment will be removed as if it never occurred, and the associated AP Bill(s) will revert to an Open status.