Help CenterAcumatica has the functionality to setup ACH payments to vendors. There is some setup required, which a Firefly Support Consultant will need to assist with. This involves setting up a special payment method and configuring remittance settings for the associated Cash Account. Vendors that will be associated with this payment method will also need their bank settings added on the payment tab of their profile.
Routing information for both the company and the vendor is needed for setup. Some banks have specific formatting requirements therefore it is suggested that users request this information prior to the initial setup.
Remittance Details Example:
Vendor Payment Instructions Example:
Process
- During normal Accounts Payable processing, bills associated with a selected payment method (e.g., Check, ACH) are automatically grouped into a batch on the Prepare Payments screen. The available bills should be reviewed, and the appropriate ones selected for payment by marking the corresponding checkboxes. Once the selections are made, click Process to generate payment documents for the selected bills.
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After processing the selected bills, the system will navigate to the Process Payments screen. The generated payments should be reviewed to confirm accuracy. Once verified, select Process to finalize and post the payments in the system.
- Once payments are processed, the system will navigate to the Batch Payments screen. On this screen, two action options are available:
• Hold – Saves the batch for later processing without generating a file.
• Export – Creates the payment file (e.g., ACH or positive pay) for submission to the bank.
- Select Export to generate the payment file. Once the export is complete, download the file from the system. After the file has been downloaded, upload it to the appropriate banking platform for payment processing.
- After the payment file has been uploaded to the bank, return to the Batch Payments screen and select Release. Releasing the batch posts the transactions to both Accounts Payable and the General Ledger, completing the payment cycle.
